Introduction

SYS Wealth & Financial Planners Ltd is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights as a client. 

It is the intention of this privacy statement to explain to you the information practices of SYS Wealth & Financial Planners in relation to the information we collect about you.

For the purposes of the GDPR the data controller is:

  • SYS Wealth & Financial Planners Ltd
  • Contact details of 061 953030
  • When we refer to ‘we’ it is SYS Wealth & Financial Planners Ltd

Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Who are we?

SYS Wealth & Financial Planners Ltd was established in 2014. As expert Financial Planners, fully regulated by the Central Bank of Ireland and members of Brokers Ireland, we provide broad based, unbiased advice to our clients by taking a holistic view of our client’s current financial status.  We pride ourselves on providing simplified and digestible explanations of sometimes complex products and concepts thus reflecting the SYS in our company name “Sophisticated yet Simple”. The practical support we give our clients makes a real difference to people’s lives and this is measured by the strength of the lifetime relationships we build.

Ultimately, we provide our clients with complete Financial Peace of Mind

Our GDPR Owner and data protection representatives can be contacted directly here:

  • Name: Aileen Delaney
  • Email address: aileen@syswealth.ie
  • Phone number:061953030

 

Purpose for processing your data

  • To provide you with information about the products and services of SYS Wealth Management
  • To contact you if required in connection with your account or enquiry and to respond to any communications you might send us.
  • To process on-line application forms submitted to us for the purposes of providing financial products. Any applications submitted on-line or by e-mail will be subject to the same terms and conditions as those completed by hand in paper form including additional terms and conditions relating to credit reference checking, money laundering and regulatory notices.

Why we are processing your data? Our legal basis.

In order for us to provide you with our financial planning service SYS Wealth & Financial Planners  need to collect personal data for the processing of insurance contracts to which the individual has entered into.  Our reason (lawful reason) for processing your data under the GDPR is:

  • Legal basis – SYS Wealth & Financial Planners Ltd  needs to process your data as this is necessary in relation to a contract of insurance to which the individual has entered into or because the individual has asked for something to be done so they can enter into a contract. Ie To process application forms submitted to us for the purposes of providing financial products.

 

In any event, SYS Wealth & Financial Planners Ltd  are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

 

 How will SYS Wealth & Financial Planners Ltd  use the personal data it collects about me?

SYS Wealth & Financial Planners Ltd  will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.

Special Categories of personal data

If we collect any special categories of personal data (e.g. health, religious beliefs, racial, ethnic origin – financial information is not classified as special categories of personal data) – we will ensure the below

  • We will obtain your explicit consent

 

Who are we sharing your data with?

In order for us to provide you with our financial planning service SYS Wealth & Financial Planners  need to collect personal data for the processing of insurance contracts to which the individual has entered into which is transmitted to the relevant insurance company  

Data Subjects Rights:

SYS Wealth & Financial Planners Ltd facilitate you, our clients, rights in line with our data protection policy and the subject access request procedure. This is available on request.

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that Organisation Name refuses your request under rights of access, we will provide you with a reason as to why.

All of the above requests will be forwarded on should there be a third party involved as we have indicated in the processing of your personal data.

Additional information we are providing you with to ensure we are transparent and fair with our processing

Retention of your personal data

Data will not be held for longer than is necessary for the purpose(s) for which they were obtained. SYS Wealth & Financial Planners Ltd  will process personal data in accordance with our retention schedule. This retention schedule has been governed by our regulatory body (xxx) and our internal governance.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by SYS Wealth & Financial Planners Ltd or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Organisation Name’s data protection representatives Data Protection Officer / GDPR Owner

Failure to provide further information

If we are collecting your data for a contract x and you cannot provide this data the consequences of this could mean the contract cannot be completed or details are incorrect.

Profiling – automatic decision making

Profiling – automatic decision making

Profiling;

Financial and mortgage advisors using profiling in their business.  The main categories are

  1. Risk profiling.
  2. Profiling for marketing purposes.
  3. Establishing affordability and providing quotations for financial services and mortgage product

 

a. Risk Profiling

To establish a customer’s attitude to investment risk (relates to pensions and investments) advisors have automated calculators which calculate the customers attitude to various levels of risk having answered a series of questions.

b. Profiling for marketing purposes.

When we seek to contact you about other services, as outlined above * we run automated queries on our computerised data base to establish the suitability of proposed products or services to your needs.

c. Establishing affordability and providing quotations for financial services products.

Additional Processing

If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information prior to processing this data.

Contact Us

Your privacy is important to us. If you have any comments or questions regarding this statement, please contact us on 061 653030 info@syswealth.ie

Privacy policy statement changes

SYS Wealth & Financial Planners Ltd may change this privacy policy from time to time. When such a change is made, we will post a revised version online. Changes will be effective from the point at which they are posted. It is your responsibility to review this privacy policy periodically so you’re aware of any changes. By using our services, you agree to this privacy policy.